Struggling to manage your time as a female entrepreneur running a small business? Here’s my #1 time-blocking hack to help you stay focused, boost your productivity, and take back control of your schedule without letting your business run your life.
We’ve all been there: we’ve finally got the focus and attention to really drive our business forward this week and then … our kiddo gets sick. Or the dog needs an emergency visit at the vet. Or the HVAC unit goes out. Ahhh, yes. Yet another monkey wrench thrown into our perfect business plan for the week.
After coaching dozens of female business owners last year, there was one common thread: life’s unexpecteds were bound to happen. And with a surprising rate of frequency! Our schedules and rhythms are not static the way our husband’s schedule tends to be.
You already know this which is why you’re probably a master at flexibility!
But with all your flexibility, sometimes the task list gets so long, it’s overwhelming and you just feel stuck in your business, week after week.
How Female Entrepreneurs Can Build a Business While Keeping Family First
My biggest and best tip is this: batch your days, not your tasks.
What do I mean?
I created a simple, easy system for getting WAY more done in business in WAY less time. I call it Time Mastery Made Easy. Here’s how it works:
Monday – Admin Day
Tuesday – Content Creation Day or Meeting Day
Wednesday – Growth Day
Thursday – Deep Work Day
Friday – CEO Day (and Friday Fortify)
Saturday – Savor
Sunday – Sabbath
Now, don’t be thrown by my use of the word “day” – this doesn’t mean you’re doing that work all day. It simply means that, at least to start your work day, you’re focusing your energy on a specific type of task. It’s like batching on steroids. And your brain LOVES it.
Want the full breakdown of how I apply this system to my business—and how it’s helped other female entrepreneurs save hours and transform their lives? Grab Time Mastery Made Easy here.
Here’s why it matters:
We Waste So Much Time Just Trying To Figure Out What to Work On In Our Small Business
It happens to all of us. We have SO much to do, we ping pong between email, DM’s, Instagram, our customer requests, YouTube, calls, texts … constantly moving but not feeling like we’re making much forward progress in our small business.
The most common thing I hear from female entrepreneurs is this: “I was busy all day but when my head hit the pillow, I had no idea what I was so busy doing all day!”
Ladies, we don’t struggle because we aren’t sure what work there is to do.
Quite the opposite! We struggle because there is SO much work to do in our business, we have a hard time getting things streamlined and focused.
The experts (mostly men) tell us to time block in 15 or 30-minute increments. Yikes.
Why Traditional Time-Blocking Doesn’t Work for Female Entrepreneurs
Most female business owners tell me that time blocking doesn’t work for them. And I can’t blame them! They try and try but every time they look at the clock, they’re further behind than they were in the last block of time!
This is because our brains don’t work the same way that men’s brains work. And, as women who work from home, who are also wives & moms, no two days are exactly the same.
That’s why I don’t like to time block in the traditional sense. Instead, on Monday (Admin Day), I have an ordered list of tasks that are tasks you would typically assign an administrative assistant to do. These are in a spreadsheet, neatly organized, and I simply work from top to bottom – never ping ponging, never distracted, never bouncing between a hundred tasks.
I batch my social media and newsletter content on Tuesdays (Content Creation Day). And so on.
By grouping like with like, I’m able to focus on my business for longer stretches of time and get far more done than I could doing “a little bit of this, a little bit of that” all day, every day.
The Time Management Hack that Changed My Entire Life as a Female Small Business Owner
When I created this system, it blew my mind. Suddenly, I was getting 60 hours of work done in under 20 hours. (And my system uses a clever little psychology trick to ensure I get a playful dose of dopamine – which keeps me motivated and encouraged!).
I was a little shy to share it with anyone. After all, the whole thing is a bit weird. But when I had woman after woman come to me for time management coaching for her small business, I slowly began to share it with the caveat of: “I don’t know that this will work for you, this is just what I use.” I’ve been blown away.
The system is working for busy wives and moms everywhere. It is profoundly changing marriages, families and businesses for the better. I’m so grateful. And I know it did not come from me. This type of outside-the-box solution could only come from a creative God. All glory to Him.
Remember, you don’t have to do this alone. God equips us for the work He’s called us to—and sometimes that means finding the right system to work smarter, not harder.
I’m not here to talk you into buying anything from me. I coach on this system for FREE in Instagram stories every single day (it is only 5% of the system but is enough to give you some quick wins!). I coach on this for HOURS every week to help women everywhere totally for free.
Wh? Because I want you to be fully present when you’re with your family and fully present when you’re working. And this is the way.
It’s powerful. This system is what enables me to get about 3 times more done than I was able to previously do before.
If you’re ready to reclaim your time, scale your business, and finally find balance, check out Time Mastery Made Easy. This is the proven system I’ve used to help hundreds of female entrepreneurs achieve time freedom, without sacrificing their personal life.
Cheering you on. Always.
X
Kelly
